HCSS HeavyJob
Getting Started
The HCSS Web Edition Pre-Bill Module in EWBills streamlines billing by directly importing and processing timecards from HCSS HeavyJob Web Edition. Use this guide to walk through setup, configuration, usage, and best practices. Click any topic below ...
Configuring the Code – ID Assignment Tab
The Code – ID Assignment tab is used to map identifiers from HCSS HeavyJob to their equivalents in EWBills, ensuring data flows correctly even when naming conventions differ between systems. This mapping is crucial for companies that have used HCSS ...
Configuring the Code Setup Tab
The Code Setup tab in the HCSS Web Edition integration allows you to define how EWBills interprets specific equipment usage codes and automatically creates MSE (Material, Sub, Equipment) entries based on defined patterns. This tab includes two ...
Configuring the Pre-Bill Setup Tab
The Pre-Bill Setup tab defines how EWBills processes imported timecards from HCSS. This configuration allows you to control what data is pulled in, how it’s interpreted, and how it appears on your pre-bills. 1. Required Settings These settings must ...
Tips and Best Practices
The HCSS Web Edition Pre-Bill Module is designed to streamline your billing workflow, reduce manual data entry, and minimize human error. Below are some tips and best practices to help you get the most out of the integration. ✅ Setup Tips Get API ...
Transferring Pre-Bills to EWBills
Once your pre-bills have been reviewed and are ready for processing, the final step is to transfer them into EWBills so they can be converted into billable items on the Billing Worksheet. Transfer Process Click Transfer Ready On the Pre-Bill List ...
Resolving Pre-Bill Issues in Bulk
When importing data from HCSS, some pre-bills may be flagged with issues—such as missing equipment definitions, cost codes, or lookup values. EWBills makes it easy to resolve these in bulk using the Resolve screen. Using the Resolve Screen On the ...
Using the Pre-Bill List Screen
After syncing timecards from HCSS, pre-bills are displayed in the Pre-Bill List Screen. This is your central workspace to review, fix, and manage pre-bills before transferring them into the EWBills billing system. Understanding the Layout The screen ...
Syncing Timecards from HCSS
Once your application and job-level settings are configured, you’re ready to begin syncing timecard data from HCSS HeavyJob Web Edition into EWBills. Using the HJWeb Button On the Billing Worksheet, you’ll see a new button labeled HJWeb. Click HJWeb ...
Job-Level Overrides and Import Settings
While the HCSS Web Edition Pre-Bill Module is enabled at the application level, EWBills allows you to override several settings for individual jobs. This gives you flexibility during transition periods or for special cases where you need different ...
Configuring Application-Level Settings
Once your HCSS Web Edition Pre-Bill Module is activated, you’ll need to configure your application-level settings in EWBills. This ensures the module is properly connected to HCSS and ready for use across all jobs. Steps to Configure the Module Open ...
Activating the HCSS Web Edition Module in EWBills
Before you can use the HCSS Web Edition Pre-Bill Module, you’ll need to request activation from the EWBills support team. How to Request Activation Send an Email to Support Email help@extraworkbilling.com with your request to enable the HCSS Web ...
Getting HCSS API Credentials
Getting HCSS API Credentials To use the HCSS Web Edition Pre-Bill Module in EWBills, you’ll first need API credentials from HCSS. These credentials allow EWBills to securely retrieve timecard data from your HeavyJob Web Edition account. Steps to ...
Overview of the HCSS Web Edition Pre-Bill Module
The HCSS Web Edition Pre-Bill Module in EWBills streamlines the process of importing timecard data directly from HCSS HeavyJob Web Edition into your EWBills pre-bill workflow. This integration eliminates the need for manual data entry or importing ...