Syncing Timecards from HCSS

Syncing Timecards from HCSS

Once your application and job-level settings are configured, you’re ready to begin syncing timecard data from HCSS HeavyJob Web Edition into EWBills.

Using the HJWeb Button

On the Billing Worksheet, you’ll see a new button labeled HJWeb.

  • Click HJWeb to initiate the sync process for the current job.

  • EWBills will connect to HCSS and retrieve timecard data based on your application and job-level settings (e.g., date range, status, and MSE inclusion).

  • If this is the first time syncing a job, it may take slightly longer as EWBills establishes a baseline.

  • For subsequent syncs, the process is typically very fast.

What Happens During Sync

  • Timecards are pulled from HCSS based on your defined criteria.

  • Job-specific business rules are applied:

    • Timecards may be split into multiple pre-bills.

    • Labor and equipment rates are applied.

    • The system checks for configuration issues (e.g., missing lookups, unassigned codes).

  • Pre-bills are created and displayed on the Pre-Bill List screen.

⏱️ The sync process replaces the need to hand-enter pre-bills or import XML files, saving time and improving consistency.

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